Bee‑Inspect report

Site inspection and risk assessment

Rietvlei Civils and Building (Pty) Ltd (fictitious)

Site: Stormwater upgrade and clinic site, Rietvlei (fictitious)
Scope: Block A (a two storey clinic building under construction), the stormwater trench, the site stores, the plant yard and the site office
Walked: 18/09/2026, 07:40 to 11:15
Competent person: Thandi Mokoena (fictitious), construction health and safety officer
Template: Construction site inspection, mapped to Section F registers
Reference: BI-RCB-2026-0018 (sample)
Status: Issued on 19/09/2026, filed into Section F of the company’s Health and Safety File

This is a sample. Rietvlei Civils and Building, its site, its people and every finding in this report are fictitious, made up to show what a Bee‑Inspect report looks like. Health and safety content only: a Bee‑Inspect report never holds clinical medical results.

Executive summary

Twelve items were inspected across eight areas of the site on 18/09/2026. Four passed, four failed, three need watching and one did not apply on the day. Eight risks were rated on the 5 by 5 matrix. Before controls, two were extreme and three high; with the controls in this report in place, none is extreme and three remain high, each with a corrective action and an owner.

4Pass
4Fail
3Observe
1N/A
7Corrective actions
6Voice notes

Most urgent: falls from height at Block A (the scaffold toe boards and the untied ladder, both closed on site within a day) and spoil at the trench edge. Chemical safety data sheets and the overdue extinguisher service are open, with due dates.

Risk heat map

Rows are likelihood (1 rare to 5 almost certain); columns are severity (1 minor to 5 fatal). Each cell shows how many risks sit there. Bands: 1 to 4 low, 5 to 9 medium, 10 to 15 high, 16 to 25 extreme.

Inherent risk, before controls
Likelihood by severity	2	3	4	5
5
4	1		1	1
3		1	1	2
2			1
1

Residual risk, with controls
Likelihood by severity	2	3	4	5
5
4
3
2	1	1	1	3
1			2

LowMediumHighExtreme

Areas walked

The walk followed the site from Block A to the trench, the stores, the site office and the plant yard. Each area sits in the hierarchy the report is filed under: site, department, building or zone, and room or area.

Site	Department	Building or zone	Room or area	Findings
Stormwater upgrade and clinic site	Construction	Block A	Level 1, east elevation	F-01 Fail
Stormwater upgrade and clinic site	Construction	Block A	Ground floor stairwell	F-02 Fail
Stormwater upgrade and clinic site	Construction	Block A	Ground floor and tool store	F-03 Pass, F-04 Pass
Stormwater upgrade and clinic site	Civils	Stormwater trench	The stretch beside Block A	F-05 Observe
Stormwater upgrade and clinic site	Stores	Site stores	Chemical store and fire point	F-06 Fail, F-07 Fail
Stormwater upgrade and clinic site	Site office	Site office	Welfare and first aid	F-08 Pass, F-09 Pass
Stormwater upgrade and clinic site	Plant	Plant yard	Reversing area and lifting bay	F-10 Observe, F-11 N/A
Stormwater upgrade and clinic site	Construction	Block A	Level 1 stair head	F-12 Observe

Findings, part 1

Each item is Pass, Fail, N/A or Observe. A Fail carries a photo and a corrective action. Photos here are drawn placeholders; a real report shows the photographs taken on site.

F-01ScaffoldFail
Block A, level 1, east elevation
P-01, 18/09/2026 08:02, time and place sealed. Illustrative placeholder.
Toe boards missing on two lifts, and the scaffold register entry for this scaffold was not signed. ^VN-01
Equipment SC-014 · Risk R-01 · Action CA-01 · Voice note VN-01
F-02LadderFail
Block A, ground floor stairwell
P-02, 18/09/2026 08:19, time and place sealed. Illustrative placeholder.
The extension ladder used to reach the level 1 slab was not tied off at the top. ^VN-02
Equipment LD-006 · Risk R-02 · Action CA-02 · Voice note VN-02
F-03Temporary distribution boardPass
Block A, ground floor
P-03, 18/09/2026 08:35, time and place sealed. Illustrative placeholder.
Board closed, labelled and locked; the earth leakage unit tripped when tested with the site electrician.
Equipment DB-002 · Risk R-04
F-04Portable electrical toolsPass
Block A, ground floor tool store
Grinders and drills in the tool store carry current inspection tags.
Risk R-04
F-05ExcavationObserve
Stormwater trench beside Block A
P-04, 18/09/2026 09:08, time and place sealed. Illustrative placeholder.
Shoring in place and the trench barricaded, but spoil is heaped close to the edge along a short stretch. ^VN-03
Risk R-03 · Action CA-03 · Voice note VN-03
F-06Hazardous chemicalsFail
Site stores, chemical store
P-05, 18/09/2026 09:46, time and place sealed. Illustrative placeholder.
Curing compound and diesel are stored without their safety data sheets at hand. ^VN-04
Risk R-05 · Action CA-04 · Voice note VN-04

Findings, part 2

F-07Fire extinguisherFail
Site stores
P-06, 18/09/2026 09:55, time and place sealed. Illustrative placeholder.
The service date on the extinguisher label has passed.
Equipment FE-021 · Risk R-06 · Action CA-05
F-08Welfare facilitiesPass
Site office
Toilets, drinking water and the change area are clean and stocked.
F-09First aid box and registerPass
Site office
Box stocked and the first aid register kept up to date.
F-10Construction vehicles and mobile plantObserve
Plant yard, reversing area
P-07, 18/09/2026 10:30, time and place sealed. Illustrative placeholder.
Reversing alarm working, but no banksman while reversing close to the pedestrian route. ^VN-05
Equipment MP-003 · Risk R-07 · Action CA-06 · Voice note VN-05
F-11Lifting equipmentN/A
Plant yard, lifting bay
No lifting was planned or done on the day of the walk.
F-12HousekeepingObserve
Block A, level 1 stair head
P-08, 18/09/2026 11:00, time and place sealed. Illustrative placeholder.
Offcuts and a loose extension cable across the walkway at the stair head. ^VN-06
Risk R-08 · Action CA-07 · Voice note VN-06

Equipment and risk register

Equipment tags

Each tag was scanned on site, so the item’s inspection history follows it.

Tag	Equipment	Where	Result	Finding and action
SC-014	Scaffold	Block A, level 1, east elevation	Fail	F-01, CA-01
LD-006	Aluminium extension ladder	Block A, ground floor stairwell	Fail	F-02, CA-02
DB-002	Temporary distribution board	Block A, ground floor	Pass	F-03
FE-021	Dry chemical powder fire extinguisher, 9 kg	Site stores, fire point	Fail	F-07, CA-05
MP-003	Backhoe loader	Plant yard	Observe	F-10, CA-06

Risk register extract

Likelihood × severity on the 5 by 5 matrix, before controls (inherent) and with them (residual). Controls follow the hierarchy of controls.

Risk	Hazard	Inherent	Controls	Residual
R-01	Fall from the scaffold edgeFrom F-01	4 × 5 = 20Extreme	Engineering: toe boards and guard rails on every working lift. Administrative: scaffold inspected and signed in the register before use.	2 × 5 = 10High
R-02	Fall from an untied ladderFrom F-02	4 × 4 = 16Extreme	Substitution: the stair tower for access to level 1. Administrative: ladders tied off and checked before use.	2 × 4 = 8Medium
R-03	Trench wall collapse or a fall into the trenchFrom F-05	3 × 5 = 15High	Engineering: shoring and barricades. Administrative: spoil kept back from the edge, trench inspected before each shift.	2 × 5 = 10High
R-04	Electric shock from temporary supply or toolsFrom F-03, F-04	3 × 4 = 12High	Engineering: earth leakage protection, locked board. Administrative: tools inspected and tagged.	1 × 4 = 4Low
R-05	Exposure to hazardous chemicals, or a spillFrom F-06	3 × 3 = 9Medium	Administrative: safety data sheets at the store, the chemical register kept current. Protective equipment: gloves and eye protection at the store.	2 × 3 = 6Medium
R-06	A fire that cannot be put out earlyFrom F-07	2 × 4 = 8Medium	Administrative: extinguishers serviced and checked, the emergency plan drilled.	1 × 4 = 4Low
R-07	Struck by reversing plantFrom F-10	3 × 5 = 15High	Engineering: reversing alarm and a marked pedestrian route. Administrative: a banksman for every reverse near the route.	2 × 5 = 10High
R-08	Slips and trips on the walkwayFrom F-12	4 × 2 = 8Medium	Administrative: a clear walkway and a daily housekeeping check.	2 × 2 = 4Low

Corrective actions and the law

Corrective actions

Action	What	Owner	Due	Status
CA-01	Fit toe boards to both lifts and sign the scaffold register.From F-01	Scaffold inspector	19/09/2026	Closed 19/09/2026, photo evidence attached
CA-02	Tie off the extension ladder at the top, or use the stair tower.From F-02	Site agent	18/09/2026	Closed 18/09/2026
CA-03	Move the spoil back from the trench edge and keep it back.From F-05	Excavation supervisor	22/09/2026	Open
CA-04	Put a safety data sheet for every chemical in the store and update the chemical register.From F-06	Stores controller	25/09/2026	Open
CA-05	Service or replace extinguisher FE-021 and check the others at the fire point.From F-07	Fire equipment inspector	23/09/2026	Open
CA-06	Appoint a banksman for reversing near the pedestrian route and mark the route.From F-10	Plant supervisor	22/09/2026	Open
CA-07	Clear the stair head walkway and add it to the daily housekeeping check.From F-12	Site agent	19/09/2026	Closed 19/09/2026

Legal references, in plain words

Occupational Health and Safety Act
The employer must provide and keep a workplace that is safe and without risk to health, as far as is reasonably practicable, and must tell workers about the hazards and how they are controlled. Every finding in this report is read against that duty. The company’s section 16(2) assignee receives this report.
Findings F-01 to F-12
Construction Regulations, 2014
On a construction site, scaffolds are erected and inspected by a competent person and recorded; ladders are used safely; excavations are shored, barricaded and inspected; falls are planned for; and construction vehicles and mobile plant are operated safely around people.
Findings F-01, F-02, F-05, F-10, F-12
Hazardous Chemical Agents Regulations, 2021
Hazardous chemicals are listed, stored safely and kept with their safety data sheets, and the people who handle them know the risks and the controls.
Findings F-06

The law is named in plain words, with no section or regulation numbers other than section 16(2). Each name links to its background in Care Net’s legislation register. The fire equipment finding (F-07) is read against the general duty above and the site’s emergency plan.

Voice notes and sign off

Voice note index

Voice notes: 6 accounted for, 0 missing. Each voice note is stamped with the time and place, and its transcript was checked and corrected by the competent person. The recording stays the source of truth.

Note	Finding	Where	Time	Length	Transcript
VN-01	F-01	Scaffold, Block A	08:04	42 seconds	Checked by the competent person
VN-02	F-02	Ladder, stairwell	08:21	18 seconds	Checked by the competent person
VN-03	F-05	Stormwater trench	09:10	1 minute 5 seconds	Checked by the competent person
VN-04	F-06	Chemical store	09:48	37 seconds	Checked by the competent person
VN-05	F-10	Plant yard	10:32	51 seconds	Checked by the competent person
VN-06	F-12	Stair head	11:02	24 seconds	Checked by the competent person

How this report became Issued

18/09/2026, 11:15. Site walk completed. Twelve items, eight risks and six voice notes captured on the phone.
18/09/2026, 14:30. Draft prepared.Assistive draft. Competent person sign off required.AI assisted with this draft from the findings, photo captions, voice note transcripts and risks. Until the competent person signed it, it was a draft and nothing more.
19/09/2026, 09:05. Reviewed. The competent person checked every finding, photo and voice note, and changed two due dates.
19/09/2026, 09:20. Issued. Signed by the competent person after a second sign in check, and filed into Section F of the company’s Health and Safety File.

Competent person

T. Mokoena

Thandi Mokoena (fictitious)
Construction health and safety officer
Signed 19/09/2026

AI assists; people decide. Nothing in a Bee‑Inspect report is Issued without the competent person’s signature.

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