The File is free. The sign off is what you pay for.
Build your File at no charge
Answer the File assessment once. The File is assembled for your industry and your sites, and it stays live.
- Every element of the fifteen sections that applies to you, each with its legal basis
- Medicals and training done with Care Net linked in from My Clinic Online, without uploading
- The compliance figure per section and overall, and a gap report you can work from
- The training and medical matrix for every person in scope, with expiry dates
- Expiries flagged before they lapse; a new revision when your operation changes
Reviewed and signed by a Health and Safety Manager
A registered Health and Safety Manager reads your File section by section, records findings against it and signs the safety content. The Medical Surveillance Plan is a separate Care Net product, signed by an Occupational Medical Practitioner; the File holds it in Section E as evidence, and it is not a sign off of the File.
- Safety content reviewed and signed by a registered Health and Safety Manager
- The Medical Surveillance Plan, a separate Care Net product signed by an Occupational Medical Practitioner, filed in Section E as evidence
- Your section 16(2) appointee accepts the File before it is released
- Released with revision numbers and an audit pack an inspector can read without the system
Need a SACPCMP or SAIOSH registered practitioner to sign your File, or a competent person for an appointment? Care Net’s Bee-Matched recruitment portal places and onboards them, with the appointment and engagement letters your File needs.
Ask a sales executive about onboarding a registered Health and Safety practitionerFifteen sections. Every element evidenced or flagged.
Every element carries the duty in plain words, the law it rests on, who is responsible, the evidence required, how often it is reviewed and where it stands today: linked from My Clinic Online, uploaded, outstanding, expired, or not applicable with a written reason. Nothing else.
Your industry adds its own elements on top: for example the full Construction Regulations for building and civils work, the Mine Health and Safety Act regime at a mine, or PSIRA and firearm competency for security services. A universal element is never removed silently; if it does not apply, the File says so and why.
What sign off costs in your industry, and what Care Net clients pay.
These are the averages South African providers publish for a Health and Safety File compiled by a safety practitioner. Providers price construction Files separately from Files for other businesses, and none publishes a price for a single industry outside construction, so each industry shows the average that applies to it and says so. Care Net clients pay one flat price for sign off, whatever their industry’s average, and doing enough occupational medicals with Care Net makes it free. The File itself costs nothing either way.
Market figures are shown as providers publish them, and most do not say whether VAT is included. Care Net client prices exclude VAT and cover one File for one site. Multiple sites, construction projects above the notification threshold and Files with contractor layering are still quoted by a sales executive, who confirms the figure, or the free tier, before any work starts. The File itself is free in every case.
Every industry
What Care Net clients pay for sign off
| Industry | Market range | Market average | Care Net client |
|---|
Where the figures come from
Market research across published consultant price lists, public tender awards and professional fee guidance.
Medicals and training done with Care Net arrive in your File on their own.
Medicals
Certificates of fitness per person per protocol, the Construction Regulations medical certificate of fitness where construction work applies, professional driving permit medicals, and the mine certificate of fitness at a mine. Each arrives with its issue date, expiry, any work restriction and the practitioner who signed.
Only what the employer may lawfully hold: fit, fit with a restriction, or not fit. No clinical detail ever reaches the File.
Training
Every training record My Clinic Online holds for your people, with provider, course or unit standard, date, expiry and certificate reference. It fills the training matrix and the competence evidence of every appointment.
People are matched on My Clinic Online's own person reference, never on a name. Where there is no record, the item shows outstanding and you can upload instead; where a record has expired, the File shows the renewal path.
A sample File for every industry.
Each sample is a complete File for a fictitious company: the compliance matrix, the training and medical matrix and the gap report, built from the same element library as yours.
Nothing is cited until it has been checked three times.
Every instrument in your File is verified against its primary text, corroborated by an independent source, and checked for currency on the day. An instrument that fails a check is left out rather than guessed at, and the element that depends on it shows as awaiting verification instead. The register is reviewed every month; when the law moves, your File opens a revision.
What the File does, and what it does not.It assembles, evidences, flags and reports. It does not decide that a workplace is safe, certify that a person is competent or determine anyone's fitness for work. The accountable people decide and sign: the Health and Safety Manager signs the safety content, your section 16(2) appointee accepts the File and your chief executive acknowledges it. The Occupational Medical Practitioner signs the Medical Surveillance Plan, a separate Care Net product, which the File holds in Section E as evidence.
See the legislation register: every instrument behind your File, where it stands today, read live, and what it covers in plain words.
Ready to build your File?
Start with your work email. Already registered with Care Net? Use the same work email and the builder finds your company account.
