Staff console
The File, checked by people.
Getting the staff console ready.
The staff console cannot reach Care Net right now
Please try again in a few minutes.
Sign in with your Care Net email
Enter your work email and we will send you a one time sign in link. There is no password. The console opens only for Care Net staff; the server checks your access every time you open or change something.
This console is for Care Net staff
You are signed in as your email, which does not open the staff console. If you are a Care Net client, your Health and Safety File is in the File builder, and a sales executive can help with anything else.
Signed in as staff. Your email is recorded against every change you make here.
The rules the checks follow
The database decides, the console shows why.
Every rule below is enforced in the database whatever this page shows. The console asks the same rules the release uses, so a File that reads ready here is one the release will accept.
Before a company uploads
- Uploads open only once the Director opens them for everyone.
- A company must be verified as a Care Net client, with the evidence recorded: its My Clinic Online company reference, its client register number, or a sales executive’s confirmation.
- Revoking a verification stops new uploads and blocks documents not yet transferred. Nothing is deleted.
Before a document moves on
- Every document is checked for harmful content and by the antivirus engine.
- Hidden details such as the author, the company and the location are removed, and the cleaned copy replaces the original in staging.
- A scan that ends in an error is tried again, five times at most. Once the cause is fixed, a scan reset gives it five fresh attempts.
- Nothing stays in Care Net staging longer than two years.
Who signs a File
- A registered health and safety practitioner signs the safety content. The registering body and category must fit the File’s industry, and a candidate category never signs alone.
- The registration must be current on the day of the decision, and the public register must have been checked, with saved proof, no more than the number of days Care Net sets before it and not after it. A fresh check of credentials that support a released File is recorded as a new dated check.
- The appointment letter and the engagement letter must be on record and dated on or before the decision.
Before a File is released
- An approved safety content sign off that meets every rule above.
- The client’s acceptance by its section 16(2) appointee, with the reference of the signed document.
- Every instrument the File names verified for a File. The chief executive’s acknowledgement is recorded, but it does not hold a release back.
- The Occupational Medical Practitioner does not sign a File. The signed Medical Surveillance Plan, a separate Care Net product, is filed in Section E as evidence.
